26CS0011 - legionella water testing services

The California Department of Veterans Affairs (CalVet) is issuing Solicitation for Quote (SFQ) 26CS0011 for Legionella Water Testing Services at the Veterans Home in Chula Vista, located at 700 E. Naples Court, Chula Vista, CA 91911. The procurement encompasses comprehensive legionella control program design and implementation, including development of a detailed Legionella Control Program manual with proactive system treatment in the first year, semi-annual analytical sampling (22 samples annually—11 in December and 11 in June) with laboratory analysis at designated facility locations, emergency testing services with a four-hour response time, sample collection and chain-of-custody documentation, and labor support for remediation activities. The successful contractor must possess a minimum of five years' experience in water testing, be licensed to conduct business in California, hold a California Department of Pesticide Regulation Qualified Applicator's License with categories (f) Aquatic and (P) Microbial Pest Control, and employ or subcontract with a CDC ELITE Certified Laboratory. Services shall be performed during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday) unless otherwise approved. Contractor must maintain General Liability Insurance (minimum $1,000,000), Professional Liability Insurance (minimum $1,000,000 per claim, $3,000,000 aggregate), and Automobile Liability Insurance (minimum $1,000,000) if applicable. Award will be made to the lowest responsive responsible quote in accordance with Government Code 14838.5. Critical deadlines include a question submission deadline of May 26, 2026, at 4:00 PM and a solicitation response deadline of May 28, 2026, at 4:00 PM, with contract performance commencing July 1, 2026, through June 30, 2029.

This is a California Department of General Services Certified Small Business only solicitation, explicitly restricted to DGS-certified small businesses and micro businesses, making it unavailable to larger contractors or non-certified entities. In the event of a tie between a certified small business proposal and a certified disabled veteran-owned small business (DVBE) proposal, the contract must be awarded to the DVBE. If DVBE subcontractors are utilized, ten thousand dollars will be withheld from final payment until certification compliance is demonstrated. Proposers must submit a completed Rate Sheet detailing fixed costs for five service categories: Legionella Control Program development (one manual), semi-annual water sampling (six samples annually), remediation services (estimated 12 services annually), emergency testing services (three services), and hourly labor support (up to 24 hours). The rate sheet submission is mandatory, and failure to provide rates for all service categories or alteration of the document will result in bid rejection. No specific budget range or award value is disclosed in the solicitation documents; however, pricing is to be competitively determined through the quote submission process. Bidders must also submit multiple supporting documents including Payee Data Records (STD 204 and 205), Contractor Certification Clauses, DVBE Declaration, Commercially Useful Function Certification, proof of required licenses and certifications, Acord Insurance Forms, and must disclose any use of Generative Artificial Intelligence that materially impacts contract performance.