2658RFP - Employee Benefits Consulting Services

The City of Daytona Beach, Florida is requesting proposals for employee benefits consulting services including insurance marketing and placement, policy review and coverage verification, and risk management consulting, with proposals due August 18, 2026 at 2:00 p.m. through the OpenGov platform.

Proposers must hold current professional licenses from the Florida Department of Financial Services, assign a service team with a marketing account executive and customer service representative (at least one member with five years of government entity experience), demonstrate a minimum of ten years of employee benefits placement and consulting experience, and provide at least one team member with five years of experience serving employers with at least 1,000 employees. Professional liability insurance of at least $5 million per occurrence is required, along with workers' compensation and commercial general liability coverage naming the City as additional insured. Proposers must comply with E-Verify, drug-free workplace certification, and Florida statutory requirements including conflict-of-interest disclosure and scrutinized-company certifications.

The scope encompasses health, dental, life, disability, accidental death and dismemberment, travel accident, and statutory death benefits for police and fire personnel. Compensation is fixed on an hourly rate for consulting services and an optional per-employee per-month rate for online benefits administration system access if the City elects that addition. No commissions, travel reimbursement, or out-of-pocket expense recovery is permitted. The City reserves the right to terminate use of the online benefits administration system at any time without penalty.

Evaluation is weighted as follows: Experience and Ability (35 points), Service Team Personnel Experience and Ability (20 points), Competitiveness of Fees (30 points), and Proposer's Capabilities in online benefits administration (15 points). A non-mandatory pre-proposal meeting is scheduled July 22, 2026 at 3:00 p.m. via Microsoft Teams. Questions are due August 11, 2026 at 5:00 p.m. A non-mandatory selection committee meeting is scheduled September 1, 2026 at 2:00 p.m. Proposers must submit three client references from Florida municipalities or governmental organizations served during the past five years with similar scope.