262369380127 Support for EMS Supplemental Funding to Reimburse for Extreme Costs

The Massachusetts Department of Public Health, Office of Preparedness and Emergency Management, issued this Request for Quotation (RFQ 262369380127) on April 27, 2026, seeking a single fiscal agent and administrator contractor to manage $5,000,000 in supplemental emergency medical services (EMS) funding for Massachusetts municipalities under Section 2A of Chapter 14 of the Acts of 2025. The selected vendor must administer and disburse grant funding to reimburse municipalities for extraordinary EMS costs, issue nine awards to designated municipalities by June 30, 2026, and expand funding distribution to remaining Commonwealth municipalities within 60 days of application submission in Fiscal Year 2027. Key deliverables and objectives include providing technical assistance to municipalities regarding applications and allowable costs, ensuring procurement compliance, establishing standardized reporting processes, and maintaining comprehensive financial records and activity documentation for departmental review. Required qualifications include an existing contract under RFR 236938 "Public Health Services at the Local and Regional Level," with responses evaluated on proposed approach narrative, estimated staff hours and costs, organizational capacity, and demonstrated experience through three references for similar work within the past three years. The submission deadline is May 11, 2026, at 4:00 PM EST, with an anticipated engagement start date of May 15, 2026, and responses must be submitted electronically through COMMBUYS with a cover letter, statement of qualifications, all required Commonwealth forms and certifications, and organizational information.

This procurement is restricted to vendors holding existing contracts under RFR 236938, limiting eligible respondents to organizations already established in the Commonwealth's public health services network at the local and regional level. The Metropolitan Area Planning Council (MAPC) has been identified as the intended awardee pending finalization of contract negotiations, as indicated in the Notice of Intent to Award issued on May 12, 2026. The contract duration extends through June 30, 2027, with one renewal option available for an additional one-year period. The estimated total procurement value is $5,000,000 with an annualized amount of $5,000,000, with no federal funds allocated for this engagement. The selected vendor will be required to comply with fraud risk management and reporting requirements, maintain a zero-tolerance fraud policy, notify the Department of Public Health of any suspected fraud within five business days of discovery, and submit annual reporting detailing the number of municipalities that applied for and received funding, remaining fund balances, and expended funds through June 30, 2027.