2602 Uninterruptible Power Supplies

Gwinnett County Public Library is soliciting formal proposals from qualified vendors for the replacement of uninterruptible power supply (UPS) systems at three library locations: Grayson, Norcross, and Snellville. The procurement requires the supply, delivery, installation, commissioning, and validation of three OEM new Vertiv Liebert GXT5 Lithium Ion N Online UPS 2000VA/1800W 120V Tower/Rack units with matching external lithium ion battery cabinets, along with the removal and disposal of existing lead acid equipment in accordance with applicable regulations. The primary objectives are to replace existing lead acid UPS and battery systems with lithium ion technology to improve reliability, runtime stability, and lifecycle performance. Vendors must provide proof of a minimum five-year manufacturer warranty for each UPS and external battery cabinet and propose an E-rate eligible solution, with the option to propose functionally equivalent or superior equipment provided all requirements are met. Proposals must itemize costs per location, including UPS hardware, external battery cabinet, installation and commissioning, removal and disposal of existing equipment, warranty, and any optional items. Key deadlines include written questions due by 3:00 p.m. ET on January 9, 2026, library responses published by January 16, 2026, and proposal submission by 3:00 p.m. ET on January 30, 2026 via flash drive in a sealed envelope. The Evaluation Committee will review proposals February 2-6, 2026, with finalist interviews conducted February 9-13, 2026, and notice of intent to award issued by February 13, 2026.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular organization types, meaning it appears open to qualified vendors regardless of disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the available documentation. The selected contractor will be required to execute a contract within 15 days of the Library's notice of intent to award and must maintain workers compensation insurance as required by Georgia law and general liability insurance with limits of not less than $1,000,000 per occurrence and $3,000,000 in aggregate, with Gwinnett County Public Library named as an additional insured. All contractors and subcontractors must comply with O.C.G.A. 13-10-91 regarding E-Verify authorization. All proposals will remain binding for 120 days after the submission due date, with contract negotiations and Board of Trustees approval expected by March 16, 2026. While a specific award value or budget range is not provided in the available documentation, the project scope—involving three complete UPS systems with external battery cabinets, installation, commissioning, and disposal services—suggests a substantial procurement opportunity.