26-36 Trash Collection Services

The Bay County Board of County Commissioners in Florida is soliciting qualified vendors to provide comprehensive trash collection services at 31 County locations through Invitation to Bid (ITB) No. 26-36. The procurement encompasses collection services utilizing multiple container types, including 96-gallon totes, 2 to 8 cubic yard dumpsters, and 10 to 30 cubic yard roll-off containers, with collection frequencies ranging from once weekly to five times weekly depending on the specific service location and departmental requirements. Service locations include departments such as Mosquito Control, Roads and Bridges, Traffic Control, Utility Services, Animal Services, Fire Districts, Emergency Medical Services, Facilities Maintenance, and Parks & Recreation. The selected vendor must supply and maintain all containers, provide labor and equipment for collection, and cover all associated costs including insurance, taxes, permits, and tipping fees through a lump sum monthly pricing model. Bids must be submitted electronically through OpenGov Procurement or as sealed paper submissions by 2:00 p.m. Central Daylight Time on Wednesday, June 10, 2026, with public bid opening immediately following the deadline. The anticipated Board meeting for recommended award is scheduled for Tuesday, June 23, 2026. The contract term commences October 1, 2026, and continues through September 30, 2027, with options for renewal for three additional one-year periods under the same terms and conditions.

The solicitation does not specify set-aside designations or restrictions on organizational eligibility. However, all prospective vendors must comply with extensive statutory and regulatory requirements, including E-Verify employment authorization verification, drug-free workplace compliance, Florida public records laws, and certifications regarding scrutinized companies lists and foreign entity status under Florida Statutes. The successful vendor must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability with a minimum of $1,000,000 per occurrence, business auto liability, and excess or umbrella coverage. The County reserves the right to add or delete containers at the unit prices provided in the bid submission, with no price adjustments permitted during the initial contract term; any price increases after the first year must be substantiated by the Producer Price Index with 90 days' written notice prior to the contract anniversary date. Individual monthly service costs range from $805 for a single weekly 96-gallon tote pickup to $20,800 for a 4 cubic yard dumpster with weekly service, reflecting the total contract value based on the scope and frequency of services required across all County locations.