26-08ES22 Furniture, Fixtures, Equipment, & Services

Comal Independent School District (CISD) in Texas is requesting proposals for furniture, fixtures, equipment, and full turn-key delivery and installation services for a new Elementary School Campus at 1664 Walker Run, New Braunfels, Texas, with proposals due October 9, 2026 at 2:00 PM Central Time and furniture samples due October 13, 2026.

The scope comprises 234 line items of elementary school furniture and equipment including classroom chairs, desks, storage solutions, seating, rugs, teaching equipment, and miscellaneous furnishings and accessories. Bidders may propose alternate products that meet or exceed elementary school standards with supporting product specifications, brochures, and color/finish options demonstrating comparability in materials, dimensions, durability, warranty, and suitability for K–12 educational environments. Pricing must include all costs for delivery and installation on a turnkey basis, with delivery and installation required by July 1, 2027. Questions are due September 29, 2026 at 2:00 PM.

Pricing must be submitted on the provided Quote Price Form with firm fixed rates, freight prepaid F.O.B. destination, valid for 120 calendar days. No price increases will be considered during the first 12 months; subsequent adjustments require 90 days' notice and are limited to five percent annually, tied to CPI-U or prevailing wage rates. Vendors may propose prompt payment discounts such as 2/10 Net 30; standard terms are Net 30 days. The contract term is one year or for the duration necessary to complete the project at the District's discretion, with no minimum guaranteed purchase amount. CISD reserves the right to award to multiple vendors or on an all-or-none basis, with award determined by either low bid or best value as determined by CISD's Purchasing Department.

Evaluation criteria include cost-effectiveness and pricing transparency, vendor experience with educational or healthcare facilities, ability to meet the July 1, 2027 deadline, and bid responsiveness. Contractors must maintain workers' compensation insurance, general liability of at least $1,000,000 bodily injury and $2,000,000 property damage per occurrence, and automobile liability of at least $100,000 per occurrence, with CISD named as additional insured. Contractors require criminal background checks for employees with direct student contact and must comply with FERPA, PPRA, HIPAA, Davis-Bacon Act (for construction contracts exceeding $2,000), Byrd Anti-Lobbying Amendment (for contracts exceeding $100,000), domestic-preference, and debarment requirements. Awarded contracts may be adopted by other Central Texas Purchasing Alliance (CTPA) member districts at the same or better pricing and terms.