26-046 Foam Densification System Purchase and Installation

The City of Sandy Springs, Georgia, located in Fulton County, is issuing Invitation to Bid (ITB) 26-046 for the purchase, delivery, installation, and commissioning of one foam densification system capable of compacting expanded polystyrene (EPS) waste. The procurement specifically requests a Runi SK370 Screw Compactor for Degassed EPS or an approved equal meeting all minimum technical specifications. The system must achieve a minimum throughput capacity of 440 pounds per hour with final material density of approximately 21 lbs/ft³, operate on 3-phase 480V 60Hz electrical supply, and include integrated components such as a heavy-duty pre-crusher, hydraulic pressure chamber with stabilization capability, temperature and meltdown sensors, and a control panel with a minimum 5.7-inch display screen. Deliverables include equipment, freight, delivery, installation, startup, training, commissioning, and all materials necessary for complete operation, with on-site installation services estimated at three days and a minimum two-year warranty or 6,000 operational hours beginning upon final City acceptance. The contractor must provide on-site training for City personnel covering operation, maintenance, lubrication, safety, and troubleshooting, and maintain comprehensive insurance including Workers' Compensation, Commercial General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000), Umbrella Insurance ($3,000,000), and Fidelity Bond ($50,000). Key dates include a non-mandatory pre-bid meeting on April 22, 2026 at 10:00 AM Eastern Time via Microsoft Teams, a deadline for submitted questions of April 29, 2026 at 5:00 PM, and a bid due date of May 15, 2026 at 2:00 PM EST through the Bonfire Portal at https://sandysprings.bonfirehub.com/projects/231304/details. Award will be made to the lowest responsive and responsible bidder meeting all minimum technical requirements, with equipment delivery required within 14-21 calendar days of Notice to Proceed to the Sandy Springs Recycling Center at 470 Morgan Falls Rd, Sandy Springs, GA 30350.

All bidders must complete a Vendor Responsibility Questionnaire (VRQ) as this solicitation exceeds $100,000 and involves operational service delivery, with vendors required to demonstrate financial and operational stability, tax compliance with the Georgia Department of Revenue, and absence of debarment status, environmental law violations, OSHA citations, or procurement fraud convictions within the past five years. Additionally, vendors must comply with the Georgia Security and Immigration Compliance Act, maintain a drug-free workplace, and provide certifications regarding work eligibility verification through E-Verify. The procurement documents do not specify any set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses. No incumbent vendors or existing contractors are identified in the solicitation materials. The specific budget or award value is not disclosed in the available documentation, though the lump sum bid price must be submitted as a single, firm, and fixed cost throughout the contract term, and the equipment must be delivered to an existing recycling center facility operated by the City of Sandy Springs.