26-031 erate UPS

The Houston County School District in Georgia has issued a Request for Proposals (RFP) for the replacement of Universal Power Supply (UPS) units with installation services across the district. The procurement seeks 240 units of SMTL2200RM2UCNCITE APC Schneider Electric Smart-UPS (2200VA, 120V) and 30 units of SMTL1500RM3UCNCITE APC Schneider Electric Smart-UPS (1500VA, 120V), along with complete installation services. All UPS units must feature lithium-ion batteries, minimum 5-year warranties, and full compatibility with EcoStruxure IT Expert, including remote monitoring and firmware update capabilities. The vendor must supply all new equipment and perform all installation work directly without subcontracting, deliver equipment to each campus, complete all installations at no additional cost, and remove existing UPS units and disconnected batteries. The vendor must provide a CSV file with all unit MAC addresses, serial numbers, and model numbers prior to installation, supply a minimum of one year of EcoStruxure IT Expert licensing (with three years preferred), and maintain firm pricing throughout the bid process and contract period, with any future increases capped at 5% annually at contract renewal periods. The contract term is fifteen months from July 1, 2026, through September 30, 2027, with renewal options for a maximum of 27 additional months. The RFP was posted on February 4, 2026, with proposals due by March 4, 2026, at 2:00 p.m. Eastern Time; no bidders' conference or site visits are specified.

This procurement is contingent upon E-Rate program funding, requiring vendors to be registered Service Providers with active SPIN numbers and obligating them to retain all records for ten years after final payment. The District will provide a Sales & Use Tax Exemption Form, and vendors are responsible for all other taxes and fees. The contract is contingent on receipt of a Funding Commitment Decision Letter from the SLD awarding requested E-Rate discounts, and the District reserves the right to cancel the procurement if partial or no funding is granted. No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information is identified in the RFP. The RFP does not provide an explicit budget range or award value; however, the scope encompasses 270 total UPS units with installation, licensing, and removal services across the district during the initial fifteen-month contract period.