26-013 (RV) General Maintenance Services, Parts, Repairs, Supplies and Equipment

The San Antonio Independent School District (SAISD) in Bexar County, Texas, issued Request for Proposal (RFP) 26-013 on February 27, 2026, for General Maintenance Services, Parts, Repairs, Supplies, and Equipment on a continuous, open-ended basis with a March 31, 2026 deadline for submissions. This multiple-award solicitation seeks qualified vendors to provide maintenance services across thirteen trade categories, including appliance repairs, building trades, electrical work, HVAC systems, plumbing, pest control, and grounds maintenance. Services will be requested on an as-needed basis at the sole discretion of the District with no guaranteed minimum amount of work. Qualified vendors must submit comprehensive proposals via the Bonfire Portal that include representations and certifications, EDGAR compliance forms, HB 89 and SB 252 verifications, conflict of interest questionnaires, SWMBE program identification forms, criminal background statements, and references. Pricing must be submitted on an hourly labor rate basis with percentage discounts from published catalog prices for materials and supplies; proposals with zero percent discounts will not be considered for award. The contract term extends from Board of Trustees approval through June 30, 2031, and evaluation criteria are assessed on a pass/fail basis, including submittal completeness, ability to meet District needs, appropriate pricing, and adequate references, with award based on best overall value to the District rather than lowest price alone.

The District maintains a Small, Women, and Minority Business Enterprises (SWMBE) program with a twenty percent participation goal, making these designations a significant consideration in the procurement process. Current vendors with active engagements or previously scheduled service dates are prohibited from submitting responses to this solicitation. All awarded vendors must provide Performance and Payment Bonds or Irrevocable Letters of Credit for contracts exceeding $25,000, with submission required within ten working days of Notice of Award. Comprehensive insurance coverage is mandatory, including comprehensive automobile liability of $500,000 combined single limits, comprehensive general liability of $500,000 per occurrence with a $1,000,000 general aggregate, and worker's compensation insurance. All parts and labor carry a one-year warranty from the date of purchase or installation, and vendors are required to accept qualified SAISD helpers to assist with repairs. The RFP does not specify an overall contract award value or budget range, indicating this is a needs-based procurement where District requirements will determine actual spending throughout the contract period.