26-006 (RV) Medical Supplies and Equipment

The San Antonio Independent School District (SAISD) is soliciting proposals through Request for Proposal 26-006 for medical supplies and equipment to support the Athletics Department on an as-needed basis. The procurement encompasses a comprehensive range of items including tapes, wraps, bracing materials, first aid and wound care supplies, equipment and diagnostics, topicals and medications, sanitization and hygiene products, and sideline and hydration supplies, with deliveries to be made to the Athletics Department and ten designated high school campuses throughout San Antonio. All proposal prices must be quoted F.O.B. destination with shipping and handling charges prepaid. The contract term is two years from the date of Board of Trustees approval, with three optional one-year renewal periods available, and the district reserves the right to renegotiate pricing during any renewal periods. Bids will be evaluated based on pricing (35 points), services offered including maintenance schedule and labor rates (30 points), vendor's principal business operations or significant employment in Texas (5 points), SWMBE or HUB certification status (5 points), and other relevant factors including past relationship with the district (25 points). The proposal submission deadline is Wednesday, March 4, 2026, at 2:00 PM Central Standard Time, with submissions required through the Bonfire Portal. Award may be based on lowest responsive bid or best value determination in accordance with Texas Education Code Section 44.031.

The procurement contains specific set-aside preferences for vendors with SWMBE or HUB certification status, which constitute five points of the evaluation criteria. While the district does not guarantee any minimum quantity or dollar amount of purchases under the contract, multiple vendors may be awarded based on competitive pricing and responsiveness. Bidders must meet extensive federal procurement requirements including Davis-Bacon Act compliance, Equal Employment Opportunity provisions, debarment and suspension certifications, and various environmental and compliance certifications. Successful contractors must provide bonds or letters of credit equal to 5 percent of the bid amount at proposal submission, and upon award notification, successful contractors must provide performance and payment bonds or irrevocable letters of credit equal to 100 percent of the contract value within ten working days. The RFP does not identify any incumbent vendors or existing contractors, nor does it specify a budget range or award value, allowing the district flexibility to award based on competitive evaluation and best value considerations.