26-004 ERATE EMAIL Security Solution - RFP

Bibb County School District in Georgia is issuing Request for Proposal 26-004 for an advanced email security platform solution funded through an E-rate Federal Communications Commission Cybersecurity Grant. The district seeks a hosted, three-year subscription service delivering comprehensive inbound email attack prevention, Account Takeover (ATO) detection and prevention, behavioral AI analysis, real-time threat detection and response, and AI Security Mailbox capabilities with automated phishing email workflow management. The solution must integrate with existing ticketing systems such as ServiceNow and support API-based integration with Microsoft 365, Google Workspace, and other email systems, while incorporating SOAR (Security Orchestration, Automation and Response) capabilities. Evaluation will be based on 600 total possible points distributed across Responsive/Scheduling (100 points), Company Overview (50 points), Cost (300 points), and Experience with E-rate (150 points). The deadline for submitting questions is August 11, 2025 at 8:00 AM EST, with proposals due August 22, 2025 at 8:00 AM EST via BONFIRE at https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities. The contract term is one year with four renewable one-year options, and pricing must remain firm for a minimum of 180 days from the proposal due date, with board approval anticipated in September 2025.

Respondents must demonstrate experience with E-rate projects and maintain compliance with all federal, state, and county regulations, including Davis Bacon Requirements. Standard procurement requirements apply, including proof of Commercial General Liability insurance with a minimum $250,000 coverage limit and Worker's Compensation insurance per statutory limits, along with nondiscrimination certification, drug-free workplace certification, and compliance with the Immigration Reform and Control Act. No specific set-aside designations for disadvantaged enterprises are listed in the available procurement documentation. No incumbent vendors or current contractors are identified in the RFP materials. All inquiries should be directed to Procurement Director Elaine M. Wilson at Elaine.Wilson@bcsdk12.net. The specific contract award value or budget range has not been disclosed in the available documentation.