25YS0040 - *SB-MB Only* - Battery Removal and Disposal Services

The California Department of Veterans Affairs (CalVet) is issuing a Solicitation for Quote (SFQ) under solicitation number 25YS0040 for battery removal and disposal services at the Veterans Home of California - Yountville, located at 100 California Drive, Yountville, California 94599. The contractor shall provide comprehensive collection, transportation, and disposal services for sealed lead-acid batteries, including both intact and leaking batteries used in home medical equipment and power mobility devices. The contractor must furnish all labor, licenses, permits, supplies, materials, insurance, packaging, tools, vehicles, placards, labels, markings, and equipment required to complete the work in accordance with all applicable federal, state, and local laws and regulations, including standards from the Department of Toxic Substances Control and Department of Transportation. The estimated scope of work includes 200 intact batteries and 16 leaking batteries, with quarterly pickups totaling twelve pickups during the contract term, with each pickup completed within 10 business days of notification. Services shall be performed during standard business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) unless otherwise approved in writing by the CalVet Contract Manager. The contractor must possess required hazardous waste transporter certifications, a HAZMAT-endorsed commercial driver's license, and maintain commercial general liability insurance of at least $1,000,000 per occurrence, automobile liability insurance of at least $1,000,000 per accident with MCS90 endorsement, and workers' compensation insurance. The question deadline is March 18, 2026, at 5:00 p.m., with responses posted by March 24, 2026, and quote submissions are due by March 30, 2026, at 5:00 p.m. via email to Mohammad.sharif@calvet.ca.gov. The proposed contract start date is April 1, 2026, or upon approval, whichever is later, with a contract term extending through December 31, 2029, and the opportunity to extend for one additional year at the same rates through formal amendment.

This solicitation is exclusively restricted to California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services, with no other entity types eligible to respond. A tie-breaker provision provides preference to disabled veteran-owned businesses (DVBE) that are also certified small businesses. No incumbent vendors or current contractors are identified in the solicitation materials. The evaluation and award will be made to the lowest responsive and responsible quote in accordance with Government Code 14838.5, with no protest rights available under this solicitation method. Proposers must submit a completed rate sheet with all-inclusive pricing for each service category, payee data records (STD 204 and 205), contractor certification clauses, bidder declaration, DVBE declaration if applicable, commercially useful function certification, Darfur Contracting Act certification, required licenses or certifications, sample invoice, and must certify they are not targets of economic sanctions under Executive Order N-6-22. Payment will be made monthly in arrears upon approval of submitted invoices, with a $10,000 withhold from final payment until the contractor complies with SB/DVBE certification requirements under California Military and Veterans Code Section 999.5. Specific pricing and total contract values are not detailed in the solicitation materials, as rates are identified as "TBD" and subject to competitive bidding based on the proposer's quoted rates.