25YS0017-Barber Services

The California Department of Veterans Affairs (CalVet) has issued Invitation for Bid (IFB) No. 25YS0017 for barber services at the Veterans Home of California in Yountville, located at 100 California Drive. The procurement seeks a contractor to provide part-time barber services for residents across two facility types: Skilled Nursing Facility/Intermediate Care Facility (SNF/ICF) and Domiciliary/Residential Care Facility for Elderly (DOM/RCFE). Specific service requirements include performing haircuts for male and female residents, with projected service volumes of 2,400 male and 480 female haircuts for SNF/ICF residents, and 800 male and 300 female haircuts for DOM/RCFE residents. The salon must operate between 8:00 a.m. and 5:00 p.m., with services provided no less than two days a week for SNF/ICF residents and two days per month for DOM/RCFE residents. Bidders must submit proposals via email by June 5, 2025, at 3:00 p.m., with a proposed contract award date of June 10, 2025, and a contract term running through June 30, 2028. Evaluation criteria include compliance with bid requirements, DVBE participation, and total service category costs, with bidders required to submit comprehensive documentation including business licenses, tax identification, and insurance certificates.

The solicitation encourages participation from Small Businesses (SB) and Disabled Veteran Business Enterprises (DVBE), offering a five percent preference for certified small or micro businesses and a DVBE Incentive Program during bid evaluation. There is a mandatory minimum DVBE participation goal of 3%, with potential financial penalties for non-compliance and requirements for vendors to demonstrate a commercially useful function. Contractors must maintain current licensing from the California Department of Consumer Affairs, Board of Barbering & Cosmetology, and provide all necessary equipment, including ensuring staff meet health and background clearance requirements. Insurance requirements are comprehensive, including commercial general liability, professional liability, automobile liability, and workers' compensation coverage. While the solicitation does not specify a precise budget range, the rate sheet requires bidders to submit all-inclusive unit costs, with zero-dollar submissions indicating services performed at no cost to the state. The contract allows for potential one-year extensions at the original bid rates, and the state reserves the right to reject any bids and is not obligated to award a contract.