25YS0017 - Barber Services

The California Department of Veterans Affairs (CalVet) has issued Invitation for Bid (IFB) No. 25YS0017 for Barber Services at the Veterans Home of California in Yountville. The solicitation seeks a licensed barber contractor to provide part-time hair cutting services for male and female residents, operating between 8:00 a.m. to 5:00 p.m., minimum two days per week and not exceeding 20 hours weekly. Bidders must provide all necessary tools, equipment, and supplies, maintain a clean and sanitized workspace, and follow strict infection control and health screening protocols. The bid requires comprehensive documentation including licensing, health clearances, background checks, and insurance. Key bid dates include a proposal due date of March 27, 2025, at 5:00 pm, a virtual public bid opening on March 28, 2025, at 10:00 am, and a proposed contract award date of April 2, 2025. The contract term is set to run from July 1, 2025, through June 30, 2028, with an estimated service volume of 200 male haircuts and 240 female haircuts over the three-year period.

The solicitation emphasizes opportunities for Small Businesses (SB) and Disabled Veteran Business Enterprises (DVBE), with a Small Business Preference of five percent for certified small or micro businesses. While DVBE participation is not mandatory, the state encourages DVBE involvement and will apply a DVBE Incentive Program for bids demonstrating 3-5% DVBE participation. Bidders must comply with California Civil Rights Laws Certification, Contractor Certification Clauses, and Executive Order N-6-22 regarding Russia sanctions. The state reserves the right to award up to one agreement per home to responsive and responsible bidders. Contractors will be evaluated based on their ability to meet specific qualifications, including professional standards, identification badge requirements, and adherence to CalVet policies. While precise contract value is not explicitly stated, the rate sheet requires all-inclusive unit costs for male and female haircuts, with the basis of award determined by the total combined cost. The state makes no guarantees about precise service volume and retains the right to adjust service needs throughout the contract period.