25YS0004- Kitchen Exhaust Hood Cleaning Services

The California Department of Veterans Affairs (CalVet) is seeking a contractor to provide Kitchen Exhaust Hood Cleaning Services for the Veterans Home of California-Yountville, located at 100 California Drive, Yountville, CA. The procurement, identified as Solicitation No. 25YS0004, requires semi-annual professional steam cleaning of four kitchen exhaust hoods and three roof-mounted exhaust fans, to be performed twice yearly in October and April from 2025 to 2028. Services will be conducted during evening hours (6:00 p.m. to midnight) Monday through Friday, with strict requirements for coordination, reporting, and equipment maintenance. The contractor must provide detailed service reports after each cleaning, including equipment details, service description, and any noted deficiencies. A mandatory walkthrough is scheduled for April 25, 2025, at 10:00 AM, with bid submissions due by May 6, 2025, at 5:00 PM, and bid opening on May 8, 2025, at 11:00 AM. The proposed contract term runs from July 1, 2025, to June 30, 2028, with a potential award date of July 1, 2025.

The solicitation includes specific provisions for Disabled Veterans Business Enterprise (DVBE) participation, with a 5% participation goal and potential incentive programs. Small businesses can receive a five percent preference for certified small/micro businesses. Bidders must comply with California Civil Rights Laws, Darfur Contracting Act requirements, and Executive Order N-6-22 regarding Russia sanctions. The contract emphasizes compliance with state procurement guidelines, including commercially useful function certifications and generative AI disclosure requirements. The total estimated contract value is approximately $3,000, with an additional $3,000 allowance for parts. Contractors must maintain appropriate licenses, insurance, and certifications, demonstrating expertise in kitchen exhaust hood cleaning services. The procurement process requires comprehensive documentation, including various state-mandated compliance certifications, business declarations, and detailed rate sheets that outline pricing for preventative maintenance, in-service training, and emergency/non-emergency service activities.