25WS0024 - *SB ONLY* - Water Softener Services

The California Department of Veterans Affairs (CalVet) has issued a Solicitation for Quote (SFQ) for Water Softener Services at the Veterans Home of California - West Los Angeles, designated under Solicitation Number 25WS0024. The contract requires a comprehensive water softening system service involving maintaining a manifold array-based system with exchangeable softening cylinder tanks, performing weekly water hardness testing using EPA Method 130.2, and providing bi-monthly performance reporting. Contractors must arrive twice weekly (Mondays and Thursdays) to exchange tanks, maintain equipment, and perform necessary repairs, with a specific requirement to maintain water hardness between 0-3 grains per gallon. The service includes providing 20 exchange bottles, bypass valves, and test sample valves, with factory-trained technicians required to comply with all federal, state, city, and county regulations. Key dates for this procurement include a non-mandatory walk-through on June 27, 2025, at 9:30 am, a deadline for questions on June 30, 2025, and a quote submittal deadline of July 9, 2025. Quotes must be submitted via email to Nakea.Hammonds@calvet.ca.gov, with specific formatting requirements for the email subject line and body.

This procurement is explicitly set aside only for California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services, with a preference for disabled veteran-owned small businesses in case of a precise tie. Potential contractors must submit numerous required attachments, including a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, and various declarations such as Civil Rights Laws Certification, Commercially Useful Function Certification, and Disabled Veteran Business Enterprise (DVBE) Declarations. The contract will cover services from July 1, 2025, through June 30, 2028, with a total estimated contract value of $10,000.00, covering 312 estimated maintenance service events and 120 hours of non-emergency repair services. Contractors must provide proof of various insurance coverages, including commercial general liability, professional liability, automobile liability, and workers' compensation. Additional compliance requirements include certifications related to Darfur Contracting Act, civil rights laws, and executive orders such as Executive Order N-6-22 regarding Russia Sanctions.