25WS0014 - SB ONLY - Fire Extinguisher and Kitchen Hood maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) has issued Solicitation for Quote (SFQ) #25WS0014 for comprehensive fire extinguisher and kitchen hood maintenance services specifically targeting the Veterans Home of California - West Los Angeles, located at 11500 Nimitz Avenue. The procurement seeks a contractor to provide extensive fire safety maintenance services, including annual and periodic services for 171 fire extinguishers (comprising 163 ABC, 7 Halotron, and 1 Purple K Dry), along with multiple Ansul fire suppression systems in kitchen areas. Required services encompass 12-year and 6-year fire extinguisher testing, semi-annual Ansul system inspections, quarterly kitchen hood cleaning, and quarterly fire extinguisher training for approximately 150 employees and/or residents. The contract will span three years from July 1, 2025, through June 30, 2028, with a mandatory site walk-through scheduled for June 11, 2025, and quote submission deadline set for June 19, 2025, at 5:00 pm. Potential bidders must submit questions by June 13, 2025, and provide quotes via email to the specified contract analyst, with evaluation focusing on the lowest responsive and responsible quote.

This solicitation is exclusively reserved for California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services, with special preference given to Disabled Veteran Business Enterprises (DVBE) in case of tied bids. Contractors must be licensed to do business in California, maintain appropriate insurance coverages, and comply with various state regulations, including civil rights laws and the Darfur Contracting Act. The contract includes a $10,000 parts allowance and requires factory-trained technicians who can provide detailed service reports after each maintenance session. Bidders must submit numerous required attachments, including a quote rate sheet, payee data records, contractor certification clauses, and various declarations. Unique requirements include compliance with Executive Order N-6-22 regarding Russia sanctions and mandatory disclosure of any Generative Artificial Intelligence (GenAI) usage in preparing deliverables. While specific pricing details are marked as "to be determined," the solicitation outlines hourly rates for repair and emergency services during business and non-business hours.