25RS0006 - Medical Waste Removal Services - DVBE Only

The California Department of Veterans Affairs (CalVet) is seeking medical waste removal services for its facilities through Solicitation for Quote (SFQ) #25RS0006, specifically targeting medical waste management across multiple waste categories including biohazardous medical waste, pharmaceutical waste, sharps, cytotoxic waste, and Resource Conservation and Recovery Act (RCRA) waste. The procurement covers services for the Veterans Home located at 3400 Knighton Road in Redding, with a proposed contract term from July 1, 2025, through June 30, 2028. Services require two monthly pick-ups with specific frequency requirements: no more than 14 days between biohazardous waste pickups, 30 days for sharps and pharmaceutical waste, and 60 days for RCRA waste. Contractors must provide all necessary containers, transportation, licenses, and permits while ensuring full compliance with federal, state, and local regulations. The solicitation requires comprehensive documentation, including certificates of disposal, quarterly and annual usage reports tracking waste weights and disposal methods, and strict adherence to health and safety protocols. The Quote Submittal Deadline is May 23, 2025, at 5:00 PM, with quotes to be submitted via email to breanna.chan@calvet.ca.gov following specific submission guidelines.

This procurement is exclusively reserved for Disabled Veteran Business Enterprises (DVBE) certified by the Department of General Services, with a mandatory minimum 3% DVBE participation goal and potential bid incentives for meeting or exceeding this threshold. Potential bidders must submit multiple required attachments, including a Quote Rate Sheet, Payee Data Record, Contractor Certification Clauses, and various declarations. The contract includes unique provisions such as Executive Order N-6-22 regarding Russia Sanctions and a Generative Artificial Intelligence (GenAI) Disclosure Notification. While the specific contract value is currently marked as "to be determined" (TBD), the rate sheet indicates estimated container quantities of 3 containers for biohazardous waste, 1 container each for pharmaceutical and cytotoxic waste, and 5 containers for RCRA waste. The solicitation allows for up to 25 unscheduled emergency pickups within 24 hours of request, with estimated supply needs including 300 pharmaceutical containers, 600 large biohazardous bags, 145 small biohazardous bags, 676 sharps containers, 60 RCRA containers, and 10 cytotoxic waste containers. The award will be made to the lowest responsive responsible quote, with a potential preference for disabled veteran-owned small businesses in case of a tie.