25RFP21 Enterprise Resource Planning (ERP) System

Williamson County, Texas has issued Request for Proposal (RFP) 25RFP21 for an Enterprise Resource Planning (ERP) system, seeking comprehensive software, consulting, and implementation services for financial management and human capital management functionalities. The procurement targets a Software as a Service (SaaS) solution, though on-premise and vendor-hosted options will be considered. The county is seeking proposals that can replace its current Oracle E-Business Suite v.12.2.10 system, implemented in 1998, and integrate with existing systems like Benefitfocus, Laserfiche, Questica, and UKG Pro WFM/Telestaff. A non-mandatory pre-proposal teleconference is scheduled for March 5, 2025, at 11:00 AM CT, with proposal submissions due by April 9, 2025, at 5:00 PM CT. The county anticipates implementation beginning in September 2025, with targeted go-live dates of October 2026 for financial modules and January 2027 for HR/payroll modules. The RFP allows for both full ERP solutions and "best-of-breed" point solutions addressing financial management (Tabs 2-9) or human capital management (Tabs 10-15) functionality.

While specific set-aside designations are not detailed in the provided documentation, the county serves approximately 617,000 residents with 2,000 employees and maintains an operating budget of approximately $635 million. No specific budget has been established for this project, with the county intending to use received proposals to inform budget development. The current technology infrastructure includes Oracle E-Business Suite v.12.2.10, Benefitfocus, Laserfiche, Questica, and UKG Pro WFM/Telestaff, suggesting potential integration requirements for the new ERP system. The county follows an October 1 - September 30 fiscal year, which may impact contract structuring and implementation timelines. Potential vendors should be prepared to demonstrate robust capabilities in financial management and human capital management functionalities, with a strong preference for a SaaS deployment model that can seamlessly replace and improve upon the county's existing technological ecosystem.