25RFP1507250B-EC Shelf-Ready Books for Adults, Teens & Children and Lease Books

Fulton County Government, specifically the Fulton County Library System, is seeking proposals for a comprehensive book procurement service through RFP #25RFP1507250B-EC. The procurement aims to secure a vendor capable of providing shelf-ready books for adults, teens, and children, with an estimated purchase of 44,100 books across various formats including hardcover and paperback fiction and non-fiction. Required services include monthly new release lists, electronic ordering capabilities, comprehensive cataloging, physical processing, and delivery of books with appropriate labels and RFID tags. The vendor must offer a website for book selection and provide data analytic tools for collection development. The proposal evaluation will be conducted on a 100-point scale, with points allocated across project approach (30%), data analytics tool availability (15%), key personnel qualifications (10%), project experience (15%), key personnel availability (10%), local preference (5%), service-disabled veterans preference (2%), and cost (13%). Key dates include a pre-proposal conference on October 23, 2025, at 10:00 A.M., with proposals due on November 4, 2025, by 11:00 A.M. The contract term is for one year (2026) with two potential one-year renewal options.

While the RFP does not explicitly outline specific set-aside designations for disadvantaged enterprises, it does include preference points for local businesses and service-disabled veterans. The solicitation suggests a preference for vendors with extensive book inventory across all reading levels and demonstrated ability to support library system collection development strategies. Although no incumbent vendor is mentioned, the RFP indicates an estimated total book procurement volume of 44,100 units, with specific category breakdowns including 12,000 adult trade hardcover fiction, 7,000 adult trade hardcover non-fiction, and 17,000 juvenile hardcover books. While a precise budget range is not specified, the comprehensive nature of the procurement and the significant book volume suggest a substantial contract value. The procurement is open to qualified individual firms or vendors with robust capabilities in book procurement, processing, and delivery services for library systems.