25RFI1411588B-PS Archival Digitization Services
Closed State & local contract opportunity Posted
- Solicitation number
- PE-66096-NONST-2025-000000116
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20428 Data Entry And Remote Job Entry Devices, Voice Activated: Voice Recognition, Voice Digitization, Speech Synthesizers, Etc.
- 20446 Imaging Systems, Microcomputer (Including Digital Imaging Network (Din), Technology, And Digital Imaging Communications In Medicine (Dicom)
- 20468 Peripherals, Miscellaneous: Joy Sticks, Graphic Digitizers, Light Pens, Mice, Pen Pads, Trackballs, Secure I.d. Access Cards, Headsets And Microphones, Etc.
- 20470 Picture Archiving Computer System (Pacs)
- 20570 Picture Archiving Computer System (Pacs), Environmentally Certified Products
- UNSPSC codes
- 43211719 Voice microphones for computers
- 43201555 PC radio tuners
- 43201617 Card cages
- 43201815 Peripheral component microchannel interconnect architecture reader and writer drives
- 43211707 Light stylus
- 43211713 Touch pads
- 43211730 Data acquisition system
- 44101706 Photoconductor or imaging units
- 43201538 Central processing unit coolers
- 43211712 Graphics tablets
Show all 32
- 43211709 Pressure stylus
- 43211729 Optical mark reader
- 43211726 Digital pen
- 43211705 Game pads or joy sticks
- 43211802 Mouse pads
- 45121520 Web cameras
- 43220000 Data Voice or Multimedia Network Equipment or Platforms and Accessories
- 43211800 Computer data input device accessories
- 42203601 Digital imaging network DIN system equipment
- 42203602 Digital imaging communications in medicine DICOM standard system equipment
- 42203705 Medical imaging dry laser printers or imagers
- 43191638 Headset with microphone
- 43201407 Peripheral controller cards
- 43201554 Personal computer television PC TV tuners
- 43211708 Computer mouse
- 43211724 Computer peripheral kit
- 43211727 Magnetic ink character recognition MICR device
- 43211728 Smart card dummy terminal
- 43211801 Computer data input device covers
- 43211806 Keyboard wrist rest
- 43211807 Mouse wrist rest
- 42203603 Medical picture archiving computer systems PACS
- Point of contact
-
- Phyllis Stewart phyllis.stewart@fultoncountyga.gov (404) 612-4215
Opportunity details come from ssl.doas.state.ga.us. Updated .
About this opportunity
Fulton County, Georgia has issued a Request for Information (RFI) 25RFI1411588B-PS for Archival Digitization Services through the Fulton County Library System. The procurement seeks vendors capable of digitizing two significant archival collections: the Ellie Lee Weems Photographic Negative Collection (68,914 safety negatives) and the Hollywood Studio Exclusively for Coloreds Collection (111,000 negatives and 19,000 photographs). Required deliverables include off-site digitization with preservation of original item order, creation of high-resolution 1200 dpi TIFF files, and 150 dpi JPEG derivative files, potentially delivered on external hard drives. Vendors must provide detailed information about their technical capabilities, digitization workflows, shipping arrangements, and cost estimates. The RFI was posted on June 23, 2025, with responses due by August 7, 2025, at 11:00 AM, and is specifically focused on making these historically significant collections of African American culture and history accessible online for research and genealogical purposes through the Auburn Avenue Research Library on African American Culture and History.
The RFI does not explicitly mention specific set-aside designations or restrictions on responding organizations. The project is supported by a grant from the Andrew W. Mellon Foundation, which has funded the processing of the physical collections. While no specific budget range is provided, vendors are requested to submit per-unit costs for digitizing photographs and negatives in various sizes and resolutions, covering a total of 198,000 items. These cost estimates are for budgeting purposes only and will not obligate the county to any specific pricing. The procurement appears to be open to a wide range of digitization service providers with demonstrated capabilities in handling delicate archival materials, creating high-quality digital reproductions, and maintaining the historical integrity of the collections. Vendors should be prepared to showcase their technical expertise, preservation techniques, and ability to handle large-scale digitization projects with historical and cultural significance.
Opportunity text
: Fulton County, Georgia (¿County¿) is soliciting information from potential vendors to digitize archival photo negatives and photographs of great historical value for patrons to use for the purpose of research and genealogical identification. This is a Request for Information (RFI) only.
Files
| File | Type | Posted |
|---|---|---|
| 25RFI1411588B_PS.pdf |
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