25MSL002-HD Vehicle Procurement Service Contract

The California Air Resources Board (CARB) is seeking a contractor to provide Heavy-Duty Vehicle (HDV) Procurement Service through RFP No. 25MSL002, with proposals due on November 13, 2025, at 3:00 p.m. PST. The primary objective is to procure vehicles for CARB's test programs, with contractor responsibilities including qualifying vehicle owners' participation, delivering and returning test vehicles, and issuing project completion payments. Contractors must source heavy-duty vehicles from commercial rental companies, businesses, public fleets, dealers, or private owners, primarily within California and within 100 miles of CARB's two test facilities. The procurement involves specific cost components: a base procurement fee per vehicle (maximum $1,200), a trailer procurement fee (maximum $600), and a transport rate per mile (maximum $4.50). Proposers must submit a single PDF proposal not exceeding 50 MB using a specific naming convention to designated email addresses. The contract term is thirty-six months with an option to renew for an additional twelve months, and evaluation will consider factors such as proposed fees, vehicle sourcing capabilities, and logistical competence.

The solicitation includes socio-economic preferences, specifically offering incentives for Disabled Veteran Business Enterprises (DVBE) and potential considerations for small businesses, which may impact proposal evaluation. Potential proposers should note the total initial budget is $3,125,000.00, with handling fees permitted for various tasks like vehicle repairs, towing, and storage at tiered percentage rates based on task cost. The procurement appears to be open to a wide range of business types, with particular emphasis on businesses that can demonstrate expertise in vehicle procurement, transportation logistics, and working with government testing programs. Proposers will need to show capability in managing complex vehicle sourcing requirements, understanding CARB's specific testing needs, and providing reliable, efficient service across multiple vehicle procurement scenarios. The contract's comprehensive scope suggests a preference for vendors with extensive fleet management experience, strong logistical networks, and the ability to quickly and accurately source appropriate heavy-duty vehicles for specialized testing purposes.