25MLD012 IFB - Lab Equipment Calibration, Certification, Repair, and Preventative maintenance

The California Air Resources Board (CARB) has issued an Invitation for Bid (IFB) for comprehensive lab equipment calibration, certification, repair, and preventative maintenance services under contract 25MLD012. The procurement encompasses maintenance services for 65 pipettes, 4 gravimetric ovens, 2 Caron environmental chambers, 2 Caron recirculating units, 9 refrigerators, 1 walk-in refrigerator, 10 freezers, 3 refrigerator-freezers, 2 dishwashers, and 2 Wasson-ECE TO-Clean canister cleaners, along with weight accuracy certification for 3 calibration weights and 1 calibration weight set. The contractor must deliver all labor, parts, travel, and materials required to perform services, with calibration services meeting ISO/IEC 17025:2017 standards and calibration weights certified as ASTM International Class 1, Class S, or equivalent and traceable to NIST mass standards. Preventative maintenance services shall be performed annually with repair services required within three business days of request. Key deadlines include a question submission deadline of May 14, 2026 at 10:00 AM, with responses posted by May 18, 2026 at 4:00 PM; bid submission is due May 21, 2026 by 11:00 AM via electronic submission to Purchasing@arb.ca.gov with a maximum file size of 50 MB, with virtual bid opening on the same date at 2:00 PM. The contract term is 36 months with an estimated start date of June 8, 2026, and the award will be made to the lowest responsive, responsible bidder meeting all IFB requirements.

The procurement documents do not indicate any specific set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation, and no existing infrastructure or technology integration requirements are specified. The contractor must maintain commercial general liability insurance of not less than $1,000,000 per occurrence, automobile liability insurance of not less than $1,000,000 combined single limit, and workers' compensation insurance with $1,000,000 employers' liability limits. CARB has allocated a budget of $50,000.00 for this project, and bids exceeding this amount may be deemed non-responsive and ineligible for award. Additional constraints include a travel cost cap of $5,000.00 throughout the entire contract duration and miscellaneous parts and consumables limited to 10 percent of the total contract amount.