25ITB1507243B-EC Shelf Ready Foreign Language Books for Adults

Fulton County, Georgia is seeking a vendor through Invitation to Bid (ITB) #25ITB1507243B-EC to provide shelf-ready foreign language books for the Fulton County Library System. The procurement seeks new materials and replacement copies for adult collections in six specific languages: Arabic, Farsi, Chinese-Mandarin, Hindi, Korean, and Russian. The successful vendor must supply 110 books in each language category, totaling 660 books, with comprehensive shelf-ready services including physical processing, original cataloging, and shipping. Key vendor requirements include maintaining an online book selection website, creating MARC catalog records compatible with the library's SIRSI Symphony system, and ensuring a 99% accuracy in book shipments with a minimum 90% fill rate for ordered items. A pre-bid conference is scheduled for November 6, 2025, at 10:00 am via web conference, with final bid responses due electronically through BidNet Direct on November 20, 2025, at 11:00 am. The initial contract term will run from the notice to proceed through December 31, 2026, with potential renewals for two additional one-year terms through December 31, 2028.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must comply with several county requirements, including participation in the E-Verify program and maintaining appropriate professional licensing. Vendors will be required to provide detailed pricing information, including a percentage discount and per-item costs for shelf-ready services. The bid includes a comprehensive pricing schedule that will likely factor into vendor selection. Insurance provisions are also a critical component of the bid requirements. Although no specific budget range is provided, the procurement anticipates purchasing approximately 660 books across the six language categories, suggesting a moderate-value contract. Bidders will need to demonstrate capabilities in multilingual book procurement, cataloging, and processing to be considered for this library system contract.