25FS0032 - *SB Only* - Vehicle Gate Maintenance

The California Department of Veterans Affairs (CalVet) is seeking vehicle gate maintenance services for the Veterans Home of California located in Fresno through solicitation number 25FS0032. The procurement specifically targets maintenance and repair services for four vehicle gates equipped with Slide Driver 15 operators, requiring quarterly maintenance, emergency repairs, and incidental repairs. Contractors must be factory authorized to perform installations and repairs, with a mandatory response time of two hours for emergency repair requests. Services will be performed during standard business hours (7:30 a.m. to 4:00 p.m., Monday through Friday), and the contractor must provide comprehensive maintenance covering all gate operational systems. A mandatory walk-through is scheduled for August 19, 2025, at 10:00 AM at the Fresno Veterans Home, and all quotes must be submitted via email to eric.dahmen@calvet.ca.gov by August 29, 2025, at 5:00 PM. Evaluation criteria will focus on the lowest responsive and responsible quote, with specific attention to compliance with all required documentation and certifications.

This solicitation is exclusively open to certified Small Business (SB) firms, with a strong emphasis on Disabled Veteran Business Enterprise (DVBE) participation. The state mandates a minimum 3% DVBE participation goal, offering potential bid incentives for firms meeting or exceeding this requirement. Contractors must complete multiple certifications, including a Commercially Useful Function (CUF) form, Contractor Certification Clauses, and various civil rights and non-discrimination compliance documents. The contract term is anticipated to run from August 1, 2025, through June 30, 2028, with a total budget allocation of $45,000 per year for parts and chemicals. Additional requirements include maintaining appropriate insurance coverage, adhering to prevailing wage standards, and complying with specific state regulations such as Executive Order N-6-22 regarding Russia Sanctions. In the event of a tied proposal, preference will be given to a disabled veteran-owned small business, further emphasizing the state's commitment to supporting veteran-owned enterprises.