25FS0030 - *SB Only* - Commercial Laundry Equipment Maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) is seeking Commercial Laundry Equipment Maintenance and Repair Services for the Veterans Home of California in Fresno through Solicitation Number 25FS0030. The procurement covers comprehensive maintenance and repair services for three Milnor dryers, three Milnor suspended washer extractors, and one lint trap system. Services include quarterly and semi-annual preventative maintenance, emergency repair services within two hours of notification, and parts replacement, with work to be performed during standard business hours (6:30 a.m. to 4:30 p.m., Monday through Friday). Contractors must provide factory-trained technicians capable of performing equipment inspections and repairs according to manufacturer specifications. The solicitation requires submission of quotes via email by July 9, 2025 at 5 p.m., with questions accepted until July 1, 2025. Evaluation will focus on the lowest responsive and responsible quote, with potential preference given to disabled veteran-owned small businesses in case of a tie.

This solicitation is exclusively open to certified Small Business (SB) and Micro Business (MB) firms registered with the California Department of General Services. The contract has a three-year term from July 1, 2025, through June 30, 2028, with a total parts replacement budget of $21,000. Participants must complete multiple compliance documents, including a Commercially Useful Function (CUF) Certification, Darfur Contracting Act Certification, and various state-required declaration forms. The state mandates a minimum 3% Disabled Veteran Business Enterprise (DVBE) participation goal, with potential bid incentives for meeting or exceeding this requirement. Contractors will be reimbursed for parts at cost plus 10%, with actual shipping charges covered. Insurance requirements include commercial general liability, professional liability, automobile liability, and workers' compensation. Notably, the solicitation includes unique provisions such as Executive Order N-6-22 regarding Russia Sanctions and a Generative Artificial Intelligence (GenAI) Disclosure Notification.