25FS0030 - Commercial Laundry Equipment Maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) has issued Invitation for Bid (IFB) No. 25FS0030 for Commercial Laundry Equipment Maintenance and Repair Services at the Veterans Home of California in Fresno. The procurement seeks a qualified contractor to provide comprehensive maintenance and repair services for three Milnor dryers, three Milnor washer extractors, and one lint trap system. Required services include preventative maintenance, quarterly and semi-annual service, and emergency repairs, with technicians expected to be factory-trained and capable of inspecting equipment components, checking electrical systems, and replacing parts as needed. Services must be performed during standard business hours (6:30 a.m. to 4:30 p.m., Monday through Friday), with emergency repair response required within two hours of notification. The bid is due on August 29, 2025, at 5:00 p.m., with a bid opening scheduled for September 1, 2025, at 10:00 a.m., and a proposed contract award date of September 5, 2025. Proposals must be submitted via email to the contract analyst Eric Dahmen, and the contract term is set from July 1, 2025, or upon approval through June 30, 2028.

The solicitation emphasizes opportunities for Small Businesses (SB) and Disabled Veteran Business Enterprises (DVBE), with a five percent preference for small businesses and encouragement of DVBE participation. While no formal DVBE goal is established, a DVBE incentive program will be applied during bid evaluation. Bidders must comply with various state requirements, including Darfur Contracting Act compliance, Russia sanctions disclosure, and Generative AI usage declarations. The contract includes a parts replacement budget of $21,000 for the three-year term, with specific provisions for incidental and emergency repairs. Contractors must maintain comprehensive insurance coverage, including commercial general liability, professional liability, automobile liability, and workers' compensation. Potential bidders must submit multiple certifications and forms, such as the Payee Data Record, Bidder Declaration, and Commercially Useful Function (CUF) Certification, with strict documentation requirements that may result in bid disqualification for incomplete submissions. The procurement is open to businesses that can demonstrate factory-trained expertise in commercial laundry equipment maintenance and meet California state contracting regulations.