25FS0003 - *DVBE Only* - Biomedical Waste Removal and Disposal Services

The California Department of Veterans Affairs is seeking biomedical waste removal and disposal services specifically for the Veterans Home of California - Fresno through Solicitation Number 25FS0003. The contract requires a qualified vendor to provide comprehensive waste management services including pickup and disposal of various medical waste categories: biohazardous waste, pharmaceutical waste, RCRA waste, and sharps waste. Services must be performed during standard business hours Monday through Friday, with specific collection timeframes of 180 days for RCRA waste and 30 days for other waste types. Contractors must have a minimum of 5 years of experience in biomedical waste removal and provide EPA-approved leak-proof containers. Key deliverables include scheduled waste pickups totaling approximately 50,000 pounds of biohazardous waste, 10,000 pounds of pharmaceutical waste, 550 pounds of RCRA waste, and 4,000 pounds of sharps waste, along with 90 special pickups for bio-hazardous, pharmaceutical, and sharps waste, plus 15 RCRA special pickups. The solicitation timeline includes key dates: SFQ advertisement on January 29, 2025, questions due by February 5, 2025 at 2:00 PM, question responses by February 6, 2025 at 5:00 PM, and quote submission deadline of February 12, 2025 by 5:00 PM.

This procurement is exclusively reserved for Disabled Veteran Business Enterprises (DVBE) certified by the California Department of General Services, with a mandatory minimum 3% DVBE participation requirement. Bidders must submit comprehensive documentation including DVBE Declarations, Commercially Useful Function Certifications, and various standard state forms such as STD 204, STD 205, and CCC-04/2017. The contract includes a DVBE incentive system offering 3-5% bid preference with a maximum adjustment of $100,000 or 5% of the lowest responsive net bid price. The contract term is scheduled from October 1, 2025 through September 30, 2028, with an anticipated total value that will be determined by the actual waste volumes processed. Contractors must maintain specific insurance coverages, including commercial general liability of $1,000,000 per occurrence, automobile liability, workers' compensation, and pollution liability/environmental impairment liability. The state will withhold $10,000 from final payment until accurate DVBE subcontracting reports are submitted, and contractors must maintain documentation for six years. Notably, in the event of a tie between a certified small business and a certified disabled veteran-owned small business, the contract must be awarded to the disabled veteran-owned small business.