25DPW226G Furnish & Deliver Water Meters

The Town of Needham, Massachusetts Department of Public Works has issued an Invitation for Bid (IFB) numbered 25DPW226G for furnishing and delivering water meters and related equipment for Norfolk County. The procurement seeks various water meter types including displacement, turbine, compound, and solid state meters ranging from 5/8" to 8" in size, along with corresponding meter interface units (MIUs) compatible with the existing Neptune metering system. Bidders must demonstrate a minimum of three years of continuous business experience and provide five references, with at least two from governmental entities. The bid requires comprehensive unit pricing for three consecutive years, with specific estimated annual quantities such as 1,476 wall-mount MIUs and 400 5/8" displacement meters. Key submission deadlines include questions due by February 26, 2025 at 5:00pm and final bids due March 6, 2025 at 1:00pm at the Public Services Administration Building. The contract will be awarded to the lowest responsive and responsible bidder offering the lowest total price across all three years, with a contract term extending from execution through December 31, 2027.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the bid documentation. All meters must be manufactured in an ISO 9001 certified facility and comply with AWWA standards. Payment terms are net 30 days, with bidders able to offer prompt payment discounts. No bid deposit, payment bond, or performance bond is required for this procurement. While specific budget ranges were not detailed, the comprehensive bid package suggests a potentially significant annual investment in water metering infrastructure. The procurement appears designed to ensure continuity of water meter supply and compatibility with the Town of Needham's existing metering technology. Vendors will need to provide a complete range of water meter sizes and associated equipment, demonstrating technical capability and competitive pricing across multiple meter types and sizes.