25CS0049 - WALK-IN REFRIGERATOR DOOR REPLACEMENT SERVICES

The California Department of Veterans Affairs (CalVet) has issued Solicitation for Quote (SFQ) #25CS0049 for Walk-In Refrigerator Door Replacement Services at the Veterans Home of Chula Vista, located at 700 E. Naples Court. The procurement specifically requires the replacement of two walk-in refrigerator doors for Kool Star refrigerators, with precise specifications including stainless steel construction, diamond kick plates, self-closing heavy-duty door closers, chrome plated hinges, and interior and exterior light switches. Contractors must possess either a C-38 Refrigeration Contractor License or a B General Building Contractor license and be factory-trained to perform the work. The contract term is proposed from November 1, 2025, through June 30, 2026, with work to be completed during standard business hours and requiring prior approval for any overtime or holiday work. Key action dates include a mandatory walk-through on September 23, 2025, at 9:00 AM, with questions due by September 25, 2025, at 5:00 PM, and quote submissions due by September 30, 2025, at 5:00 PM. The evaluation will focus on the lowest responsive responsible quote, with additional consideration of compliance with specified technical requirements and installation standards.

This solicitation is exclusively reserved for California Disabled Veteran Business Enterprises (DVBE) certified by the Department of General Services, with a minimum DVBE participation goal of 3% and potential bid incentives ranging from 3-5% based on certified DVBE participation levels. Proposers must submit comprehensive documentation including a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, Bidder Declaration, Commercially Useful Function Certification, and Darfur Contracting Act Certification. The solicitation includes unique provisions such as Executive Order N-6-22 regarding Russia Sanctions and a Generative Artificial Intelligence (GenAI) Disclosure Notification. Contractors will be required to provide a 12-month warranty on labor and materials, and must maintain detailed invoicing and compliance with prevailing wage rates. While no specific total contract value is explicitly stated, the rate sheet allows for potential additional services such as refrigerated truck rental during the door replacement process. Non-compliance with DVBE requirements could result in significant penalties, including suspension from state business, contract termination, and potential civil penalties.