25-64025 Laminar Flow/Air Balance Testing and Certification

The California Department of State Hospitals (DSH) is soliciting bids for Laminar Flow/Air Balance Testing and Certification Services at the DSH-Coalinga facility through an Invitation for Bid (IFB) numbered 25-64025. The procurement seeks a qualified contractor to perform annual testing and certification for ten positive and negative pressure rooms, including removing and replacing primary HEPA and prefilters, conducting recertifications, and performing miscellaneous repairs and adjustments. Bidders must possess a valid California D-62 Air and Water Balancing Contractor license, provide three customer references from the past four years, and submit comprehensive documentation including proof of business license and insurance certifications. A mandatory bidder's conference is scheduled for January 6, 2026, at 10:00 a.m., with attendance required for most potential bidders. The bid submission deadline is January 19, 2026, at 4:00 p.m., with a public bid opening on January 20, 2026, at 10:00 a.m. The anticipated contract term spans three years, from February 1, 2026, through January 31, 2029, with bidders required to provide detailed rate sheets for annual testing, filter replacement, room recertifications, and miscellaneous repair services.

The solicitation includes provisions for small business and disabled veteran business enterprise (DVBE) participation, offering a five percent small business preference and DVBE incentives ranging from one to five percent based on participation level. While no mandatory DVBE participation is required, the state encourages such involvement through incentive adjustments. Contractors must meet extensive qualification requirements, including passing background checks, tuberculosis screening, and complying with DSH security and safety protocols, including COVID-19 vaccination requirements. Insurance requirements are comprehensive, mandating Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability ($1,000,000 per claim/$2,000,000 aggregate), Motor Vehicle Liability ($1,000,000 per accident), Pollution Liability ($1,000,000 per claim/$2,000,000 aggregate), and Workers' Compensation. The contract includes a $60,000 annual parts allowance, with DSH reserving the right to adjust expenditures or cancel services with 30 days' notice. Performance and payment bonds equal to the contract price are required, and payment will be made in arrears upon receipt and approval of invoices submitted according to the specified rates.