25-340 Chilled Water Pipe Insulation Replacement Services for DMV Headquarters Building West

The California Department of Motor Vehicles is issuing an Invitation for Bid (IFB 25-340) for chilled water pipe insulation replacement services at the DMV Headquarters Building West located at 2570 24th Street, Sacramento, California. The procurement encompasses the provision and installation of one-inch-thick Dyplast insulation on building valves and chilled water lines, along with 0.16-gauge smooth aluminum jacketing secured with stainless-steel bands at eleven-inch centers. The contract term is ninety calendar days within a twelve-month period, with a proposed start date of May 1, 2026. Bidders must possess a valid C-2 contractor license in good standing from the California Department of Consumer Affairs, Contractors State License Board throughout the contract term. Key deliverables include complete insulation replacement with professional installation, removal of all debris and waste materials at no additional cost, and provision of a one-year guarantee on all work performed. All work must be completed during regular DMV business hours (7:00 a.m. to 5:00 p.m., Monday through Friday) with the contractor maintaining uniform clothing identifying the company name. The mandatory pre-bid conference is scheduled for March 5, 2026 at 10:00 a.m. at DMV Headquarters, 2415 First Avenue, Sacramento (Building East Lobby), with attendance and sign-in required for bid eligibility. Written questions must be submitted by March 10, 2026 at 10:00 a.m., with responses released by March 12, 2026 at 5:00 p.m. Bid submissions are due by March 17, 2026 at 11:59 p.m. via email in non-fillable PDF format to DMVBIDS@dmv.ca.gov, with the public bid opening scheduled for March 18, 2026 at 10:00 a.m.

The procurement includes a mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement of three percent for bids of $10,000.00 or more, with a bid incentive of three to five percent based on DVBE participation levels. Small Business Enterprise and Non-Small Business preferences are available. For contracts exceeding $25,000.00, bidders and all subcontractors must be registered public works contractors with the California Department of Industrial Relations and provide payment bonds equal to 100 percent of the contract amount. Prevailing wage requirements apply to all bids exceeding $1,000.00. Bidders must maintain commercial general liability insurance with minimum limits of $1,000,000.00 per occurrence and workers' compensation coverage. The total estimated contract cost is $18,057.00, with pricing submitted as a one-time lump sum payment in arrears upon invoice approval. No incumbent vendors or current contractors are identified in this procurement opportunity.