25-310258. DCU. NorthernandSouthernRegionEquipmentRental

The California Department of General Services, Facilities Management Division, Direct Construction Unit is requesting bids on construction equipment rental services across Northern and Southern California regions under IFB 25-310258, with bids due September 22, 2026 at 2:00 p.m. Pacific Time. Two separate 36-month contracts will be awarded—one for Northern California and one for Southern California. A mandatory 3% Disabled Veterans Business Enterprise (DVBE) participation requirement applies, with incentive bonuses available for participation exceeding 3%. Small Business preferences of 5% are available to certified California Small Businesses, and non-small business subcontractor preferences apply to firms committing 25% Small Business subcontractor participation.

The scope covers approximately 75 equipment types including scissor lifts, aerial man lifts, excavators, loaders, compressors, generators, and specialized floor preparation equipment for multiple state facilities and project locations statewide. The contractor must deliver equipment within 24 hours of notification and provide replacement equipment within 24 hours upon breakdown. All miscellaneous materials, supplies, and safety items are the contractor's responsibility at no additional charge. Rates must be provided for daily, weekly, monthly, and delivery/pick-up use; annual fuel and parts allowances with mark-up percentages for unforeseeable repair services; and must remain fixed for the entire contract term. The State will not pay travel, freight, trip, tax, or fuel surcharges beyond specified equipment rates.

Minimum requirements include current California Department of Motor Vehicles Motor Carrier Permits for vehicles with gross vehicle weight ratings exceeding 10,001 pounds, appropriate business licenses or incorporation documentation, and proof of general liability, commercial automobile, and worker's compensation insurance. Written questions are due September 11, 2026, with answers posted by September 15, 2026. A non-mandatory walk-through is available for prospective bidders. The public bid opening is September 23, 2026 at 10:00 a.m. Contact Jennifer Hotta, Acquisition Analyst, at 279-946-7859 or Jennifer.Hotta@dgs.ca.gov.