25-307770. OSP. Print&MassMailingServices (Form 1095-B)

The California Department of General Services, Office of State Publishing, is requesting bids for printing and mass mailing services of Internal Revenue Service Form 1095-B tax documents under IFB 25-307770, with bids due October 20, 2026 at 2:00 p.m. Pacific Time. A mandatory 3% Disabled Veterans Business Enterprise (DVBE) participation requirement applies, with incentives ranging from 1% to 5% for confirmed participation levels exceeding the minimum. A 5% Small Business preference also applies.

The scope includes digital printing of 1095-B forms in English and Spanish versions, folding and inserting into preprinted windowed envelopes, address verification using NCOA and CASS certification, and delivery of completed mail packages to USPS facilities in California. The State anticipates production of 4,000,000 to 18,000,000 document packages annually. Bidders must hold current General Liability, Commercial Automobile, and Workers' Compensation insurance; provide three or more references for similar work within the past five years; and maintain California Secretary of State registration where required. All contract language is non-negotiable and based on the State's Standard Agreement (STD 213).

The contract term is three years with two optional one-year renewal periods at the same contracted rates. Pricing is structured on per-1,000-piece-of-mail rates for regular business hours and holiday hours, with separate rates for Year 1, Year 2, Year 3, and two optional renewal years. The State does not guarantee minimum volume and reserves the right to reject any or all bids or use alternative venues for services.

Written questions are due October 8, 2026, with responses posted by October 14, 2026. Bid opening occurs October 21, 2026 at 1:30 p.m. Year 1 deliverables are expected by a date to be determined after contract execution.