25-296 Office Moving, Transportation, and Storage Services for DMV Headquarters

The California Department of Motor Vehicles (DMV) is seeking a contractor to provide comprehensive office moving, transportation, and storage services for its headquarters located in Sacramento. The procurement is an Invitation for Bid (IFB) soliciting qualified vendors to perform all labor, tools, materials, equipment, and transportation services for office furniture and equipment moves within a 25-mile radius of DMV Headquarters. Key requirements include possessing a valid Motor Carrier Permit or license from the California Bureau of Household Goods and Services, and employing journey-level movers with a minimum of ten years of experience, specifically with knowledge of Modular Systems Furniture (MSF). The contractor must provide two dedicated daily employees: one journey-level driver/mover fluent in English and one helper, equipped with specialized equipment like bob-tail trucks, lift gates, electric pallet jacks, and various moving carts. Critical procurement dates include questions due by December 18, 2025 at 4:30 p.m., responses posted by December 23, 2025, and bid submissions required by January 5, 2026 at 11:59 p.m., with a bid opening on January 6, 2026 at 1:00 p.m.

The procurement includes preferences and incentives for California-certified Small Business Enterprises (SBE) and Disabled Veteran Business Enterprises (DVBE), with potential bid advantages for businesses that subcontract at least 25% to certified small businesses. The DVBE participation incentive ranges from 3-5% depending on commitment level. The contract has an estimated total value of $1,015,202.00 for a thirty-six-month term, commencing March 1, 2026, or upon contract approval. Compensation will be provided monthly in arrears based on actual services rendered, with hourly rates for a two-person crew and additional helpers, plus daily storage rates per pallet. Contractors must maintain comprehensive insurance, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Cargo Liability ($500,000), and Workers' Compensation. All employees must wear distinctive uniforms and DMV-supplied security badges. The contract includes provisions for termination with thirty days' notice and potential liquidated damages of $500.00 for breach-related termination.