25-281656. FMD. StatewideMedicalSurveillance

The State of California, Department of General Services, Facilities Management Division (FMD) is soliciting bids through Invitation for Bid (IFB) 25-281656 for comprehensive statewide medical surveillance services across seven regions (Northern, High North, Bay, Central, LA East, LA Metro, and Southern). The scope of work includes physical examinations, audiometry, spirometry, DOT/DMV examinations, cardiovascular testing, laboratory tests, vaccinations, and physician consultation services at multiple state facilities throughout California, with services tailored to employee populations across the regions. Bidders must possess valid state medical licenses and certifications, maintain proof of General Liability, Commercial Automobile, and Workers' Compensation insurance, and provide three professional references demonstrating satisfactory performance from the past five years. All contractors must comply with California Labor Code Section 6400 and Cal/OSHA Title 8 regulations, and the State will not reimburse for travel, freight, fuel surcharges, or miscellaneous fees beyond explicitly listed services on the cost sheet. The contract term is anticipated to be 36 months with fixed rates for the entire agreement duration. Written questions are due by March 27, 2026 at 11:59 p.m. PT, with questions and answers posted by April 2, 2026 at 2:00 p.m. PT; bids are due by April 8, 2026 at 2:00 p.m. PT, with bid opening at 2:30 p.m. PT available for in-person or virtual participation via Microsoft Teams. Bidders must submit detailed cost sheets with test rates per employee for each region, ranging from $10 to $270 per service, based on estimated annual employee volumes varying by region and service type.

The procurement includes several business incentive and set-aside provisions designed to encourage participation from disadvantaged and small enterprises. A minimum 3% Disabled Veteran Business Enterprise (DVBE) participation is mandatory, with incentive adjustments available for exceeding this threshold up to 5% or more. A 5% small business preference is available to certified small businesses, while non-small businesses can earn preference by committing 25% subcontractor participation to certified small businesses. The contract value is not explicitly stated in the available documentation; however, the estimated annual employee volumes by service type and region provide the basis for cost calculations. No incumbent vendors or existing contractor information has been disclosed in the procurement materials. The State will award the contract to the responsive and responsible bidder providing the best overall value proposition, with all pricing remaining fixed throughout the 36-month contract term.