25-273 Mid-day and After-hours Janitorial Services for the Santa Clara DMV Field Office

Closed State & local contract opportunity Posted

Solicitation number
25-273
State
California
Responses due

Opportunity facts

Jurisdiction
Point of contact

Opportunity details come from caleprocure.ca.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The California Department of Motor Vehicles (DMV) is seeking a Certified Small Business to provide mid-day and after-hours janitorial services for the Santa Clara DMV Field Office through a 36-month contract. The solicitation (25-273) covers comprehensive cleaning services for approximately 18,872 square feet, including daily cleaning and disinfection of high-touch surfaces, restrooms, rooms, floors, and carpets, with varying frequencies of maintenance tasks from daily to annual. Services will be performed Monday through Friday, with mid-day services between 11:00 AM and 2:00 PM and after-hours services following office closure, excluding state holidays. A mandatory pre-bid conference is scheduled for December 22, 2025, at 10:00 a.m. at the Santa Clara DMV Field Office, and attendance is required for bid eligibility. Written questions must be submitted by December 29, 2025, at 10:00 a.m., with responses released by December 30, 2025, at 4:30 p.m. Bid submissions are due via email by January 5, 2026, at 10:00 a.m. in non-fillable PDF format.

The procurement is exclusively reserved for California Department of General Services (DGS) Certified Small Businesses, with specific compliance requirements including registration with the California Department of Industrial Relations and adherence to the Displaced Janitor Opportunity Act. Bidders must comply with Executive Order N-6-22, certifying they are not targets of Economic Sanctions, and must provide workers' compensation and liability insurance with specified minimum coverage limits. The contract has a total estimated value of $252,936.00, with a minimum hourly rate of $35.94 for janitors, including wages and blended benefits. The DMV will provide cleaning supplies and equipment such as cleaning products, toilet tissue, paper towels, and disinfectants, while the contractor must supply specialized equipment like floor machines, HEPA vacuum cleaners, and carpet cleaning equipment. Bidders must also certify compliance with California Civil Rights Laws and the Darfur Contracting Act, with the contract proposed to start March 1, 2026, or upon final contract approval.

Opportunity text

You are invited to review and respond to this Small Business Bid Solicitation (SB Bid) entitled: 25-273 Mid-Day and After-hours Janitorial Services for the Santa Clara DMV Field Office. Term: Thirty-six (36) months. Estimated Cost: $252,936.00 Bidder Qualifications: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. ¿Economic Sanctions¿ refers to sanctions imposed by the U.S. government in response to Russia¿s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder¿s bid by the DMV. Bidder must be certified by the State of California, Department of General Services (DGS), Office of Small Business and Disabled Veteran Enterprise Services (OSDS), as a Certified Small Business. Bidder shall submit a bid that complies with Government Code Section 19134 (see Exhibit E, Wages and Benefits for additional information). Bidder shall be required to comply with the provisions of Labor Code Sections 1060 - 1065 if awarded the contract (see Exhibit E, Displaced Janitor Opportunity Act (Labor Code Sections 1060 - 1065) for additional information). Bidder shall be required to comply with the Property Service Workers Protection Act (Labor Code Sections 1420 - 1434) and shall provide the California Department of Industrial Relations (DIR) registration number with the bid (see Attachment 1). Registration shall be effective on the day of the bid opening, or the bidder may be deemed non-responsive. Schedule of Events: Event Date Time SB Bid available to prospective bidders: 12/8/2025 N/A Mandatory pre-bid conference: 12/22/2025 10:00 a.m. Written questions regarding SB Bid are due by: 12/29/2025 10:00 a.m. Written questions regarding SB Bid are due by: 12/29/2025 10:00 a.m. Final date for bid submission: 1/5/2026 10:00 a.m.

Files

File Type Posted
25-273_Small_Business_Bid_Solicitation.pdf PDF

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