25-269619 FMD Aboveground Storage Tank Services

The California Department of General Services, Facilities Management Division (FMD) has issued an Invitation for Bid (IFB) for aboveground storage tank (AST) maintenance and repair services at the Central Utility Plant located in Sacramento. The procurement covers comprehensive services for eight pieces of fuel storage and management equipment, including four large aboveground fuel oil tanks (ranging from 4,000 to 12,000 gallons), three day tanks, and one fuel management controller. Contractors must provide all necessary labor, equipment, and materials for preventative maintenance, repairs, and training services. To be eligible, bidders must possess a valid California C-61 Limited Specialty license with D-40 Service Station Equipment and Maintenance subcategory and hold a valid ICC fuel tank system operator certification. A non-mandatory walk-through is scheduled for January 14, 2026, at 10:00 a.m., with written questions due by January 20, 2026, and responses to be posted by January 27, 2026. The final bid submission deadline is February 3, 2026, at 2:00 p.m., with bid opening on February 4, 2026, at 11:00 a.m. The anticipated contract term is three years, commencing no earlier than July 10, 2026, with fixed rates for the entire contract period.

The contract includes several set-aside and preference provisions, with a mandatory 3 percent Disabled Veteran Business Enterprise (DVBE) participation requirement and incentive provisions for higher DVBE participation levels. Small Business (SB) preferences of 5 percent are available to certified SB contractors, and non-small business contractors can qualify for preference by demonstrating 25 percent SB subcontractor participation. The bid pricing structure is complex, encompassing monthly preventative maintenance services, foreseeable repair services with specified hourly rates and parts replacement costs, and unforeseeable repair services with differentiated rates for normal business hours, outside normal business hours, and emergency response (with a two-hour response time requirement). The contract is subject to prevailing wage requirements using August 2025 rates, and contractor and subcontractor registration with the Department of Industrial Relations is mandatory. Award will be made to the lowest responsive responsible bidder after applying applicable preferences and incentives, with a 3 percent DVBE withhold of up to $10,000 from final payment until DVBE certification requirements are satisfied. The procurement covers jurisdictions including West Sacramento City, Sacramento County, and Sacramento City, serving the Central Utility Plant's fuel management needs.