25-26 Custodial Supplies

Erie 2-Chautauqua-Cattaraugus BOCES is conducting a comprehensive competitive bid for custodial supplies covering the 2025-2026 fiscal year, targeting multiple school districts including Brocton CSD, Cassadaga CSD, Evans-Brans CSD, Frewsburg CSD, Holland Central, Ripley CSD, and Silver Creek Central. The procurement seeks an extensive range of custodial and maintenance products, encompassing over 212 line items across categories such as paper products, cleaning chemicals, floor care supplies, gloves, disinfectants, and specialized maintenance items. The bid requires vendors to provide new products meeting specific performance characteristics, with detailed specifications for each product type, including size, quantity per case, and brand preferences. Proposals are due on January 16, 2025, at 11:00 AM, with bid responses required to be submitted electronically via CD/Jump Drive and in printed format. The contract term will cover orders placed between May 1, 2025, and April 30, 2026, with prices to remain firm during this period, and vendors must commit to delivering orders within fifteen business days of purchase order receipt.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive product information and, for certain items like gloves, submit product samples for evaluation. The bid allows for potential contract term extensions by mutual agreement between Erie 2 BOCES and the awarded vendor(s). Shipping charges must be included in bid prices, with no additional surcharges permitted, and backordered items shall be shipped at the vendor's expense. While specific budget ranges are not detailed in the documents, the extensive product list suggests a substantial procurement value covering multiple educational facilities. The bid process includes posting award notices following the March 2025 Board of Education meeting, with the potential for multiple vendors to be awarded based on product categories and pricing competitiveness. Vendors must complete all required documentation, including Schedules B, C, and D, and demonstrate capability to meet the comprehensive supply needs of the participating school districts.