25-177 - Scheduled Preventative Maintenance, Technical Support Services, and Unscheduled Services for the Security and Access Control System at DMV Headquarters.

The California Department of Motor Vehicles (DMV) is issuing an Invitation for Bid (IFB) #25-177 for scheduled preventative maintenance, technical support services, and unscheduled services for the Security and Access Control System at DMV Headquarters. The procurement seeks a contractor to provide comprehensive maintenance for a Software House C-CURE 9000 access control system, which includes access door components, alarm input points, and a video intercom system. Bidders must possess a valid C-7 or C-10 contractor license and be Software House, C-CURE 9000 certified. The contract will have a thirty-six (36) month term, with a proposed start date of January 1, 2026, or upon contract approval. Key procurement dates include a mandatory pre-bid conference on November 5, 2025, at 9:30 am, a bid submission deadline of November 20, 2025, at 11:59 pm, and a bid opening on November 21, 2025, at 10:00 am. The cost sheet includes line items for semi-annual preventative maintenance, unscheduled services at straight-time and overtime rates, and various system components such as badging printers, access control panels, power supplies, and intercom systems.

While Disabled Veteran Business Enterprise (DVBE) participation is not mandatory, the DMV will apply a bid incentive with percentages ranging from 3% to 5% based on the level of DVBE involvement. Bidders exceeding $461,000 in total bid amount must provide a bid security of 10% of the total bid amount. The estimated budget for the entire contract is $500,000.00 for the three-year term. The solicitation emphasizes compliance with state civil rights laws and non-discrimination requirements, and includes provisions for economic sanctions and generative AI usage. The procurement targets maintenance and support of an existing Software House C-CURE 9000 access control infrastructure, requiring bidders to have specific technical certifications and expertise in managing complex security and access control systems for government facilities.