25-123 Print and Delivery of Driver License Renewal Billing Notice Rollstock Computer Paper (ISD 8314 DL) for the DMV in Sacramento

The California Department of Motor Vehicles (DMV) has issued an Invitation for Bid (IFB) numbered 25-123 for the print and delivery of driver license renewal billing notice rollstock computer paper. The procurement seeks a contractor to produce and deliver 6,240,000 computer paper forms, specifically 120 rolls of 24# OCR Bond White paper with laser compatibility, in an 18" x 14" two-wide format. The majority of the forms (6,136,000 forms/118 rolls) are targeted for delivery on November 6, 2025, with the remaining 104,000 forms (2 rolls) to be delivered Just-In-Time during fiscal year 2026/2027. Key technical requirements include printing on both front and back in black ink, with specific delivery instructions. The DMV will evaluate bids based on the lowest responsible responsive bid, with a proposed contract term from November 1, 2025, through October 31, 2026. Critical procurement dates include: written questions due by 10:00 a.m. on July 15, 2025, written responses released by 5:00 p.m. on July 17, 2025, final bid submissions due by 11:59 p.m. on July 23, 2025, and bid opening at 10:00 a.m. on July 24, 2025.

The solicitation includes potential bid incentives for Disabled Veteran Business Enterprise (DVBE) participation, with incentive percentages ranging from 3-5%. Bidders must comply with various state requirements, including economic sanctions restrictions and civil rights laws, and provide specific documentation such as a Bid/Bidder Certification Sheet. The estimated total contract value is $372,551.40, though the final value will be determined through the competitive bidding process. The DMV reserves the right to reject any or all bids, indicating flexibility in the procurement approach. While no incumbent vendor is specifically mentioned, the solicitation suggests a comprehensive set of requirements for potential bidders, including technical specifications, delivery protocols, and compliance with state procurement regulations. Interested vendors must carefully review the detailed requirements in the IFB document, particularly Exhibit A, which provides a complete description of services and expectations for the contract.