25-10020-000 Laminar Flow/Air Balance Testing and Certification Services

The California Department of State Hospitals (DSH) at the Atascadero State Hospital is seeking bids for Laminar Flow/Air Balance Testing and Certification Services through Invitation for Bid (IFB) 25-10020-000. The procurement covers comprehensive annual laminar flow and air balance testing, certification services, and filter replacement for critical medical facility areas including Central Medical Services, Housing Unit 1 Isolation Rooms, Urgent Care Room, and Admission Suite Intake Room. Bidders must possess National Sanitation Foundation (NSF) International Class II Biosafety Cabinet Field Certifier Accreditation and demonstrate capability to conduct thorough background checks on technicians. The contract will span an initial three-year term from July 1, 2025, through June 30, 2028, with potential extensions for two additional one-year periods. Sealed bids are due by May 16, 2025, at 3:00 PM Pacific Time, with a public bid opening scheduled for May 20, 2025, at 10:00 AM. Evaluation will focus on comprehensive pricing for annual testing services, filter replacements, hourly rates for miscellaneous repairs, and compliance with extensive data security and information privacy requirements.

The solicitation includes provisions for small business and disabled veteran business enterprise (DVBE) preferences, offering a potential 5% bid adjustment for qualifying businesses. Contractors must provide comprehensive insurance coverage, including commercial general liability, pollution liability, and workers' compensation. The state reserves the right to cancel or modify the contract based on budget considerations. While no specific incumbent vendor is mentioned, the procurement appears designed to encourage participation from specialized medical facility testing and certification firms with expertise in biosafety cabinet testing and validation. The total contract value is not explicitly stated, but bidders are required to submit pricing for five potential contract years, suggesting a significant multi-year investment. Interested vendors must carefully review the detailed requirements, particularly around technical qualifications, background screening, and strict information security protocols that are critical to working within a state hospital environment.