25-10018-000 Press-Bindery Equipment Repair and Maintenance

The California Department of State Hospitals (DSH) at the Atascadero State Hospital is seeking bids for Press-Bindery Equipment Repair and Maintenance Services through Invitation for Bid (IFB) 25-10018-000. The procurement covers comprehensive maintenance and repair services for nine specific pieces of press and bindery equipment, including a Challenge Paper Cutter, Challenge Paper Drill, Mitsubishi SilverDigiPlate Platemaker, Multilith Offset Duplicator, RMGT Offset Presses, DUPLO Suction Collator, Booklet Maker, Stacker, and DUPLO Perfect Binder. Bidders must demonstrate at least five years of experience with the specified equipment and provide three references, including one from a governmental entity. The contract will run from January 1, 2026, through December 31, 2028, with key procurement dates including a mandatory bidder's conference on September 30, 2025, bid submissions due by October 10, 2025, a public bid opening on October 14, 2025, and an anticipated award notice on October 15, 2025. Evaluation criteria include hourly labor rates for preventative maintenance and repair services, with a maximum 15% markup on parts, and compliance with DSH security protocols.

The solicitation includes provisions for small business and disabled veteran business enterprise (DVBE) preferences, potentially offering incentives for DVBE participation. Contractors will be responsible for all travel expenses, tool control, background checks, and tuberculosis screening. The total contract value will be determined during the bidding process, with a not-to-exceed amount to be established in the final agreement. Bidders must navigate complex requirements, including providing detailed documentation of experience, references, and compliance with specific technical and security standards. The procurement appears targeted at specialized maintenance service providers with extensive experience in press and bindery equipment repair, particularly those with previous governmental contract experience. While a specific budget range is not explicitly stated, the comprehensive nature of the equipment maintenance suggests a potentially significant contract value. The multi-year contract structure and specific equipment requirements indicate a strategic approach to ensuring reliable, long-term maintenance of critical printing and bindery infrastructure at the Atascadero State Hospital.