25-10005-000 Optometry Services

The Department of State Hospitals - Atascadero is seeking a qualified contractor to provide comprehensive Optometry Services for its Central Medical Services department. The Invitation for Bid (IFB) #25-10005-000 requires the selected vendor to deliver optometry services including comprehensive eye examinations, diagnostic tests, and contact lens fittings for hospital patients. The contractor must conduct a minimum of four clinics per month, averaging 15 routine/comprehensive eye examinations per clinic day. Required services encompass comprehensive eye exams, diagnostic imaging, visual field exams, contact lens fittings, and other optometry procedures, with Medicare fee schedules serving as a reference for services not explicitly listed. Key procurement dates include questions due by January 17, 2025 at 3:00 PM Pacific Time, final bid submissions due February 6, 2025 at 3:00 PM, a public bid opening on February 11, 2025 at 11:00 AM, and an anticipated contract start date of July 1, 2025. The contract will span three years, concluding on June 30, 2028, with pricing structured around specified CPT/HCPCS codes that bidders must provide rates for across the contract period.

The procurement includes provisions for Small Business and Disabled Veteran Business Enterprise preferences, offering up to 5% bid preference for qualifying vendors. Contractors must maintain several insurance coverages, including commercial general liability, professional liability, and workers' compensation. The bidder must be prepared to submit claims to Medicare/insurance first when applicable and can potentially charge a cancellation fee not exceeding $75 for appointments canceled with less than 24 hours notice. While specific budget ranges are not explicitly detailed, the comprehensive nature of services and three-year contract duration suggest a potentially significant contract value. The contractor will be responsible for providing all necessary medical personnel, equipment, and expertise to deliver high-quality optometry services within the hospital's existing medical infrastructure. Interested vendors must carefully review the IFB documentation, ensure compliance with all specified requirements, and submit precise, comprehensive bids that demonstrate their capability to meet the Department of State Hospitals' specific optometry service needs.