25-10-008 - IFB for Insignia, Decals and Label Printing Services

The California Department of Housing and Community Development (HCD) has issued an Invitation for Bid (IFB) Number 25-10-008 for insignia, decals, and label printing services, specifically targeting exterior and interior insignias for various housing types including mobilehomes, commercial modular, and factory-built housing. The procurement seeks to obtain printing services for 18 distinct product types, with order quantities ranging from 250 to 50,000 units, requiring aluminum exterior products with anodized and etched surfaces capable of withstanding temperatures from -45F to +170F and maintaining a 20-year life expectancy. Interior insignias must be produced on printable matte vinyl sticker paper with equivalent durability, and all products must comply with California Code of Regulations Title 25 and Health and Safety Code Section 18092. Bidders must demonstrate at least two years of relevant government service experience within the past decade, with key staff meeting similar experience requirements. Critical procurement dates include a written question submission deadline of October 29, 2025, vendor portal registration deadline of November 20, 2025, and final bid submission deadline of December 3, 2025 at 2:00 PM PST, with a virtual public bid opening scheduled for December 4, 2025.

The solicitation includes small business and disabled veteran business enterprise (DVBE) participation incentives, with a 5% small business preference and up to 5% DVBE participation opportunity. While no guaranteed minimum quantity is specified, HCD retains the right to adjust quantities among line items up to 30% with Contract Manager approval. The anticipated contract start date is March 1, 2026, or upon Department of General Services approval, with a proposed three-year contract term extending through February 28, 2029. Bidders must provide product samples demonstrating compliance with technical specifications and submit unit pricing, with actual billable amounts determined upon delivery. The procurement methodology emphasizes competitive bidding, technical compliance, and flexibility in order management, allowing HCD to adapt procurement needs while maintaining strict quality standards for housing-related insignia and labeling services.