25-10-001 IFB For Decals and Labels

The California Department of Housing and Community Development (HCD) has issued Invitation for Bid (IFB) No. 25-10-001 for Insignia, Decals, and Labels Printing Services, seeking a contractor to produce various exterior and interior labels and decals for housing units, food trucks, and equipment. The procurement covers multiple label types, including SPCM Special Purpose Commercial Modular Insignia, Mobilehome Insignia, Factory Built Housing Insignia, Local Property Tax Decals, and CPUC Utility Upgrade Labels. The contract will span three years, from October 1, 2025, through September 30, 2028, with an estimated annual production volume ranging from 500 to 100,000 units. Bid responses are due by July 15, 2025, with a public bid opening scheduled for July 16, 2025. Mandatory qualifications include being California-based, providing key staff resumes, and possessing specific insurance certifications. The labels must meet rigorous specifications, including a 20-year life expectancy, specific material requirements like anodized aluminum or printable matte vinyl, and precise dimensional and color specifications. HCD will award the contract to the lowest responsive and responsible bidder based on a comprehensive evaluation of the submitted cost proposal and technical compliance.

The solicitation includes several preference and incentive programs designed to support small and disadvantaged businesses, specifically a 5% Small Business Preference and a Disabled Veteran Business Enterprise (DVBE) incentive program. Bidders must demonstrate the ability to produce labels that meet California Code of Regulations standards, with detailed technical requirements that necessitate submission of sample labels for compliance verification. While the total contract amount will be determined based on the awarded bidder's cost proposal, the annual production range suggests significant potential contract value. The procurement appears to be open to a wide range of printing and manufacturing businesses capable of meeting the stringent technical specifications. Prospective bidders will need to provide comprehensive documentation, including company credentials, staff qualifications, production capabilities, and sample label demonstrations to be considered for the contract. The multi-year contract structure and specific technical requirements indicate HCD's intent to establish a long-term partnership with a reliable and technically proficient label production vendor.