25-09-RFQ- Athletic Equipment

The Madison County Recreation Department is soliciting quotes for athletic equipment to support its comprehensive sports programs through a Request for Quote (RFQ) for the 2026 athletic season. The procurement covers uniforms and coach apparel for multiple sports including baseball, softball, soccer, volleyball, tee ball, cross country, basketball, and a potential flag football program. Potential vendors must submit sealed quotes by 9:15 am on Friday, June 13, 2025, to the Madison County Board of Commissioners' County Clerk's Office located in Danielsville, Georgia. All quote packages are required to include an O.C.G.A 13-10-91 E-Verify Affidavit to be considered for evaluation. The department will assess quotes based on criteria such as order turn-around time, item quality relative to cost, and vendor references. Evaluation will focus on comprehensive equipment needs across sports categories, including balls, bases, nets, goals, catcher's equipment, scoreboards, and field accessories. Vendors should be prepared for the Recreation Department's rigorous selection process, which reserves the right to reject any or all quotes and negotiate terms.

While specific set-aside designations are not explicitly detailed in the RFQ, the procurement appears open to various vendors capable of meeting the department's athletic equipment requirements. The Board of Commissioners maintains significant discretionary power in vendor selection, emphasizing quality, competitive pricing, and vendor capabilities. No incumbent vendors are specifically mentioned in the documentation. The procurement does not appear to have explicit restrictions on organizational types, though the mandatory E-Verify Affidavit suggests compliance requirements for potential contractors. No specific budget range or award value is provided in the available documentation, indicating that pricing will be a key factor in vendor selection. Interested vendors should contact the recreation department at (706) 795-6270 for additional information or clarification about the RFQ. The department's primary objective seems to be securing high-quality athletic equipment that supports player development, safety, and program growth across multiple sports disciplines.