25-08 RFP Uniforms

The Madison County Recreation Department is seeking a comprehensive uniform and coach apparel vendor for its athletic programs through a Request for Quote (RFQ) process. The solicitation covers uniform requirements for multiple sports including baseball, softball, soccer, volleyball, basketball, and a potential flag football program across spring, fall, and winter seasons. Required deliverables include jerseys, shorts, pants, hats, socks, and additional apparel items with team logos and numbers, preferring red, black, and graphite color schemes with options for sublimated (dri-fit) and screen-printed shirts. The department anticipates participant numbers ranging from 40 to 290 per sport per season in 2026, with corresponding coach numbers between 3 and 78. Evaluation criteria will focus on vendor turn-around time, overall item quality relative to cost, and provided references. The RFQ is due by 9:45am on Friday, June 13, 2025, and must be submitted to the Madison County Board of Commissioners, with all quote packages required to include an O.C.G.A 13-10-91 E-Verify Affidavit for consideration.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors or current contractors are mentioned in the documentation. While specific budget ranges are not detailed, the RFQ indicates the Board of Commissioners reserves the right to reject any and all bids, suggesting flexibility in vendor selection and potential contract negotiation. Interested vendors must be capable of providing comprehensive, sport-specific uniform packages that meet the recreation department's quality and design specifications. Vendors should be prepared to demonstrate flexibility in color and design options, particularly for potential sponsorship accommodations. Contact for questions is available through the recreation department at (706) 795-6270. The procurement process emphasizes the department's intention to establish a contract relationship with a uniform and apparel provider capable of meeting their diverse athletic program needs across multiple sports and seasons.