25-07 RFQ- All Star Package

The Madison County Recreation Department is soliciting quotes for All Star Packages to support their athletic programs in 2026, covering baseball, softball, soccer, volleyball, basketball, and a potential flag football program. The Request for Quote (RFQ) seeks vendors to provide comprehensive uniform packages that include t-shirts, with specific design requirements and optional additional items such as hats, visors, drawstring bags, headbands, and socks. The department anticipates purchasing packages for multiple sports seasons, with estimated participant numbers ranging from 48-50 participants and 12-24 coaches per sport. Quotes are due by 9:30 am on Friday, June 13, 2025, and must be submitted to the Madison County Board of Commissioners' County Clerk's Office in Danielsville, Georgia. Evaluation criteria will focus on turn-around time, overall item quality relative to cost, and vendor references, with the department's color scheme limited to red, black, and grey/silver. Vendors must submit an O.C.G.A 13-10-91 E-Verify Affidavit with their proposal, and the department reserves the right to reject any or all quotes.

While the RFQ does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, it does require all vendors to comply with E-Verify requirements. The document does not mention incumbent vendors or specify existing technological infrastructure that would require integration. Although no specific budget range is provided, the procurement appears to be for multiple sports packages across different seasons, suggesting a potentially substantial contract value. The department's approach indicates flexibility in vendor selection, with an emphasis on finding the most advantageous proposal that meets their specific uniform and package requirements. Interested vendors should carefully review the detailed specifications in the RFQ, particularly the design requirements and optional items for each sport, to prepare a competitive quote that aligns with the Madison County Recreation Department's needs for the 2026 athletic seasons.