25-051 Maintenance and Repair Heidelberg Printing Equipment DMV Sacramento

The California Department of Motor Vehicles (DMV) has issued Invitation for Bid (IFB) 25-051 for preventative maintenance and non-scheduled repair services for a single Heidelberg 2-Color Press printing equipment located at the DMV Print Shop. The procurement covers a thirty-six (36) month contract term, with a proposed start date of July 1, 2025, or upon contract approval. Key bid submission dates include the deadline of April 22, 2025 at 11:59 p.m., with a bid opening scheduled for April 23, 2025 at 1:00 p.m. Bidder qualifications mandate that service technicians must be directly employed by the contractor for at least three consecutive months and possess a minimum of two years of experience working with the specified printing equipment. Bidders are required to register with Cal eProcure to download bid documents and must submit bids electronically via email. The contract will be awarded to the lowest responsible responsive bidder, with evaluation based on detailed cost information for quarterly maintenance and non-scheduled repair services.

The solicitation is designated as DVBE exempt, removing specific set-aside requirements for disabled veteran-owned businesses. The current contractor is Casalett & Co, with the existing contract valued at $24,700.00 for three years. The estimated value for the new project is $28,405.00 for the same three-year period. Bidders must submit comprehensive documentation, including a Bid/Bidder Certification Sheet, Cost Sheet, and Payee Data Record. Insurance requirements are specified, including commercial general liability coverage of at least $1,000,000 per occurrence and workers' compensation coverage. The procurement covers multiple jurisdictions, including Sacramento County, Sacramento City, San Francisco City, and West Sacramento City. The DMV does not guarantee minimum or maximum usage of the agreement, with the total compensation to be determined after bid evaluation.